Privacy Policy

Effective Date: May 29, 2025

This Privacy Policy describes how Dance Better AI (“we,” “us,” or “our”) collects, uses, and protects your data when you use our dance analysis website, https://www.dancebetter.org.

We are deeply committed to protecting your privacy. We only collect the minimal amount of data necessary to provide our service, and we do not use your private video content to train or improve our algorithms.

 

1. Data Controller Information

 

Website: https://www.dancebetter.org Company Name: Dance Better AI Contact Email for Privacy Concerns: feedback@dancebetter.org

 

2. Data We Collect

 

We only collect the following categories of personal data, which you provide directly when you register and use our service:

  • Account Data: We collect your Email Address and an encrypted version of your Password. This is used solely to register and manage your user account, provide you access to the service, and for security purposes.

  • Service Data (Dance Videos): We collect user-uploaded Dance Videos, which contain personal visual data and metadata. This data is collected solely to generate and deliver analytical feedback (e.g., scoring, correction suggestions) back to you.

  • Usage Data: We collect basic data about your interaction with the site, such as timestamps of login, technical log data, and your IP address. This is used for security, logging, troubleshooting, and essential maintenance.

 

3. How We Use Your Data (Purpose Limitation)

 

Your data is used strictly for the following purposes, which we consider necessary for the performance of our contract with you or for our legitimate interests in maintaining the service:

  • Account Management: To create, manage, and secure your user account.

  • Core Service Delivery: To process your uploaded dance videos and return the requested analysis and feedback.

  • Security: To secure the website and protect your account from unauthorized access.

  • Communication: To send you essential service-related emails (e.g., password reset, service updates, confirmation of analysis completion).

Crucial Limitation on Video Data: We do not use your uploaded dance videos to train, improve, or develop our analysis algorithms or any other artificial intelligence models. The video data is treated as private user content and is used only to fulfill the specific analysis request associated with that video.

 

4. Data Storage and Security

 

  • Storage Location: Your data is stored on secure servers located in the United States.

  • Security Measures: We use industry-standard security measures, including SSL/TLS encryption for data transmission, encryption of passwords at rest, and strict access controls to protect your personal data from unauthorized access or disclosure.

  • Video Security: Your videos are stored in a private, access-restricted environment tied only to your unique user ID and are protected by the same robust security measures.

 

5. Data Sharing and Disclosure

 

We do not sell, rent, or trade your personal data, including your dance videos, to any third parties for marketing or advertising purposes.

We may share your data only in the following limited circumstances:

  • Service Providers (Processors): We may share data with third-party vendors who perform essential services on our behalf, such as cloud hosting providers. These providers are strictly prohibited from using your data for any purpose other than providing services to us.

  • Legal Requirement: If required to do so by law or in response to a valid legal process, such as a court order or subpoena.

 

6. Your Data Rights and Deletion

 

You have complete control over your personal data.

 

Right to Deletion (Right to Erasure)

 

  • You can delete all your associated data, including your account and all uploaded videos, directly through the “My Account” or “Settings” page on our website.

  • Upon initiation of a deletion request through your account, all personal identifiers and associated videos will be immediately scheduled for permanent removal from our active servers.

  • We commit to completing the deletion process, including removal from all backups and residual storage, within 30 days of your request.

 

Other Rights

 

You also have the right to:

  • Access: Request a copy of the personal data we hold about you.

  • Rectification: Request correction of any inaccurate or incomplete data we hold about you (e.g., updating your email address).

  • Restriction: Request that we temporarily cease processing your data under certain conditions.

  • Objection: Object to the processing of your personal data where we rely on a legitimate interest as the lawful basis.

To exercise any of these rights, please contact us at [Your Support Email Address – Please fill this in].

 

7. Data Retention Period

 

We retain your personal data only for as long as necessary to provide the service and for essential business purposes.

  • Account Data (Email & Password): Retained for the duration of your active account. If your account is terminated or deleted, this data will be removed as described in Section 6.

  • Dance Videos: Retained for the duration of your active account to allow you to review and access the analysis. They are permanently deleted upon your request via the “My Account” page.

 

8. Changes to This Privacy Policy

 

We may update this Privacy Policy from time to time. When we do, we will notify you by revising the “Effective Date” at the top of this policy and, in some cases, by providing more prominent notice (e.g., emailing you or displaying a notice on our website).